AI Front Desk for Specialty Practices

Never miss another new patient.

Right now, your next new patient books with whoever answers first. Grace makes sure that's you, day and night.

The moment you book, we build you a live demo of Grace on your own practice, before we ever talk.

Grace · Front Desk via Text
Built for practices like Dr. Jessee Valentine's, a Yale-trained psychiatrist. HIPAA-ready
The hidden leak

When no one answers, they call the next name on the list.

A prospective patient who can't get a quick answer rarely waits. These are new patients you never even knew reached out. See what that quietly costs.

Not sure of your numbers? These are typical to start. Nudge them toward yours, or just take your best guess. We'll run your real figures together on the call.

You're likely losing about
$83,136
a year in new patients you never spoke to.
A rough estimate. We'll run your real numbers on the call.
How it works, without the jargon

One assistant. Every way a patient reaches you.

We train Grace on your practice, your services, your hours, the way you talk, then put her to work everywhere a patient can reach you.

1

Answers every channel

Calls, texts, website chat, and social messages, all handled by one assistant who knows your practice.

2

Books them in

She walks a new patient from their first question to a scheduled appointment, straight onto your calendar.

3

Hands off to your team

The moment a person should step in, Grace passes the conversation over with the full story attached.

One brain

Every channel feeds one shared knowledge base.

Phone, text, web chat, and social, all answered from one place. Nothing gets a different answer depending on where it came from.

Grace answers across SMS, voice, email, social, and web chat, all from one shared knowledge base of your practice.

It was like he had been a part of the practice for years. He answered questions confidently, quickly, no stumbling, no "hold on, let me check on that." People don't like to wait. They go elsewhere if things aren't addressed in the moment.

Dr. Jessee Valentine
Valentine Psychiatry · Yale-trained, double-board-certified psychiatrist
HIPAA-ready deployment · BAA executed at onboarding Month to month
$40,000 a year

Roughly what the same kind of AI replaced in call-center cost for a health brand at launch, answering every product question and escalating only what truly needed a human.

See it work

Don't take our word for it. Ask Grace yourself.

She's the same assistant we would build for your practice. However she answers you right now is exactly how she would answer your patients. Go ahead, put her to work.

Try asking her

How would you handle my front desk? Won't you sound robotic to my patients? Are you HIPAA compliant? What does it cost?

Prefer to talk? Try Grace's voice →

Why it works

Trained on your practice. Speaks in your voice.

Technology should amplify your practice, not replace it with something generic. Grace is built around how you actually work, and she knows when to let your team take over.

Built for you, not from a template

Trained on your services, your hours, your rules. The opposite of the generic bots patients have already hung up on.

Hands off to your team

The moment a real person should step in, Grace passes the conversation over with the full story attached.

Live in days, tuned weekly

We build it, launch it fast, then review real conversations and sharpen it every week.

No rip-and-replace

Built around what you already use.

Keep your number, your calendar, your front-desk team. Grace plugs in around your practice. It does not ask you to start over.

Your phone & voicemailTexting / SMSWebsite chat Facebook & Instagram DMsYour calendar & bookingYour existing systems
HIPAA-ready deploymentBAA executed at onboarding. Built for practices that handle protected health information.
Your data stays yoursConversations and contacts are exportable. No lock-in.
A partner, not a vendorMonth to month. We earn the renewal by what Grace books.
Start where it hurts most

Begin with answering every patient. Grow from there.

Most practices start by making sure no inquiry is ever missed. When that's handled, the same system can do more, whenever you're ready.

Start here

Answer every patient

Grace handles every call and message, books appointments, 24/7.

Next

Chase the quiet ones

Automatic follow-up with patients who go quiet, until they respond.

Then

One system

Every conversation and booking in one place, not scattered across tools.

When ready

Fill the schedule

Add lead sources to bring new patients in, measured to the dollar.

Why KODA

AI from people who pick up the phone.

We're Chris and Bobby, two founders from Wisconsin who build these systems ourselves, launch them in days, and tune them every week. No ticket queues, no offshore handoffs. Every practice has its own spirit. The technology should amplify yours, not flatten it into something generic.

Honest answers

The questions practice owners actually ask.

Answer these honestly. If any of them is a yes, Grace is built for exactly that.

"My front desk is buried and we still miss calls."

Then start here. Grace catches every call and message your team can't get to, live, so nothing reaches voicemail and disappears. Your staff keep the patients in front of them, Grace covers the rest.

"Won't it sound like a robot to my patients?"

No. Grace is trained on your practice and speaks in your tone. Dr. Valentine's words were that it was like she'd been part of the practice for years. When something needs a person, she hands it to your team.

"We handle protected health information. Is this safe?"

Yes. We offer a HIPAA-ready deployment with a BAA executed at onboarding, built specifically for practices that handle PHI.

"I don't want to rip out my phone system or calendar."

You won't. You keep your number, your calendar, and your team. Grace plugs in around what you already use, live in days.

"What does it cost, and am I locked in?"

It depends on how much you want Grace to handle, and we start you where it makes sense. It's month to month, so we earn the renewal by what she books.

See it on your own practice

See exactly what Grace would say to your patients.

Book fifteen minutes. We'll run your real numbers, show you where new patients are slipping away, and send you a personalized demo of Grace trained on your own practice. No pitch. Just a look.

KODA

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Any client results or examples shown are specific to those clients and are not a guarantee of your results. Outcomes depend on your practice, your market, and many other factors. We do not guarantee any specific result.